IDOE Active Systems Map

📋 WHAT IT DOES — Capabilities

• Public-facing scrollytelling overview — narrative entry showing PreK→2, 3-8, 9-12, Beyond stages with live stat callouts
• School / Corporation / Network / Code search — at `/Search` with geospatial map (added 2023)
• 17 indicator tiles per school — each opens a Power BI modal with longitudinal trends + subgroup disaggregation + 162-day enrollment filter
• Favorites & Compare — star schools to a watchlist, view side-by-side at `/Compare`
• "Where are we going?" band on home — current vs. target progress for 5 flagship indicators (e.g., 3rd Grade Literacy 87.4% → 95% by 2027)
• Authenticated EdData view for school leaders — gates to student row-level data behind LINK Portal login

🎯 ALL 17 INDICATORS

👥 USER FLOWS — by type

• Parent: Home scroll → Find Schools → school search → click school → tile click → Power BI modal → subgroup filter
• Teacher: No class-level access on public side. LINK Portal login → EdData → GPS Authenticated → drill to roster (only if district provisions access)
• School Leader: LINK Portal login → EdData → student row-level (e.g., list of cohort seniors not yet FAFSA-completed) → export for intervention
• Legislator: No legislative-district overlay. Workaround: geospatial map → add schools to Favorites → Compare side-by-side

🏗️ TECHNICAL ARCHITECTURE

• Front-end: Custom HTML/CSS/JS with scrollytelling. Power BI modals triggered by openPowerBiModal(reportGUID, indicatorName, ...) JavaScript
• Back-end: Azure Analysis Services (Microsoft SQL Server Analysis Services) multidimensional cube
• ETL: Resultant-managed pipelines pulling from Ed-Fi ODS, DWD, CHE, MPH (via data-sharing agreements)
• Auth: Public is open. Authenticated view via LINK Portal (identity.doe.in.gov) — Indiana's consolidated education SSO
• Hosting: Microsoft Azure
• Browser compat warning: Site explicitly warns "Some GPS reports have compatibility issues with FireFox" — known Power BI Embedded quirk
• Mobile: Responsive design intended via `viewport` meta tag; Power BI Embedded is the practical bottleneck on small screens
• Accessibility: IN.gov chrome provides accessibility toggle + screen-reader-speak. Power BI embeds notoriously underperform for screen readers — a likely gap.

🔌 DATA CONNECTIONS

• Inbound: IDOE SIS (via Ed-Fi DEX) · Cambium assessment results (IREAD, ILEARN, I AM, Checkpoints) · College Board (SAT) · AP/IB vendors · CHE (21CS, FAFSA, postsecondary enrollment) · DWD (wages, employment) · Governor's Workforce Cabinet (credentials)
• STN identifier is the persistent cross-system student key
• Sister site: indianafederalreportcard.doe.in.gov (separate ESSA reporting dashboard, overlapping data sources)

⚠️ LIMITATIONS

🛣️ ROADMAP

• SY 2025-26 (in progress): A-F accountability rating calculated under new model on informational basis only while schools adjust
• SY 2026-27: New A-F model goes live (per SBOE March 4, 2026 unanimous vote) — Resultant will build the public display since architecture is already in place
• Internal IDOE dashboards being developed to monitor leading indicators feeding each GPS indicator
• Kindergarten Readiness + PreK-2 Literacy indicators forthcoming (no public date)

📋 WHAT IT DOES — Capabilities

• TIDE — registration, roster mgmt, accommodation flags, session creation, irregularity reports, rescore requests
• TDS — student-facing test client; secure browser; locks down screenshots/app-switching/kiosk-mode on Chromebooks
• CRS — educator dashboards, subgroup disaggregation, item-level analysis, cross-administration comparison, CSV export
• Indiana Family Portal — parent-facing scores (new SY 25-26: digital-only delivery, no paper school mailers)
• ClearFrame API — Indiana Reporting Framework API · pilot SY 24-25 → operational SY 25-26 for ILEARN Math/ELA Checkpoint + Summative
• Help Desk — 7am-7pm EST M-F · 24-hr response · 1-hr during testing windows

👥 USER ROLES (confirmed from 2025-26 Policy Manual)

Parents/guardians/student-teachers/volunteers PROHIBITED from serving as scribes/TAs/proctors — cannot be present in room during testing.

🔄 TEST DELIVERY FLOW (Student perspective)

1. Student logs into Secure Browser using First Name + STN + Session ID (provided by TA)
2. TA approves each session-entry request individually
3. Student takes practice test for content area (required before operational)
4. Operational test delivered — CAT-adaptive for ILEARN ELA/Math, fixed-form for performance tasks
5. Critical: Performance tasks expire overnight (must finish in one school day). Untimed CATs can be paused/resumed throughout window.
6. Tools available during test: highlighter, notepad, eliminator, line guide, zoom, mark for review, bookmark; calculator only when allowed
7. Submission → Cambium scoring engine
8. Score release per published timeline (see below)

📅 SY 25-26 TEST WINDOWS (confirmed from contract Exhibit K + IDOE Assessment Windows)

🧩 ITEM TYPES + ACCOMMODATIONS

• Item types: Selected response (MC, multi-select) · Technology-enhanced (drag-drop, hotspot, equation editor, matching, classification, ordering) · Constructed response · Extended response (human-rater scored) · Performance tasks (PT — reading stimulus + integrated CR/ER)
• Accommodations confirmed in Policy Manual: Text-to-Speech (TTS), Text-to-Braille, Spanish translated directions (ILEARN + WIDA), human reader (secure scripts), sign language interpreter, scribe, Braille (UEB gr 1-5; UEB+Nemeth or UEB Math/Science gr 6-12), large print (18pt 11×17), paper-and-pencil (NSAAR-requested), extended time, separate setting, Bluetooth hearing device, frequent breaks, Emergency/Temporary Accommodation Plan per 511 IAC 5-2-4(b)
• Accommodation pipeline: Flags enter TIDE from (a) IDOE Special Programs (IEP/SP students) and (b) local SIS via DEX (504/CSEP/ILP students). STCs verify; CTCs file Nonstandard Assessment Accommodation Requests for off-list needs.

🔌 DATA CONNECTIONS

• Inbound: Ed-Fi ODS roster sync (via DEX) · IDOE Special Programs (IEP accommodation flags) · LEA SIS (504/ILP flags)
• Outbound: CRS to LEAs · Indiana Family Portal to parents · Indiana GPS feed · A-F accountability feed (SY 26-27) · EDFacts SPED files · IREAD retention decisions (SEA 1 legally operative)
• ClearFrame API: Indiana Reporting Framework API exposes student-level data to Onboarded Vendor Applications via Certified Testing Coordinators

⚠️ LIMITATIONS

🛣️ ROADMAP (verified from contract Exhibit K)

• SY 25-26 (live): ClearFrame API operational deployment for ILEARN Math/ELA Checkpoint + Summative · Family Portal delivers parent scores (replaces school paper mailings) · IREAD-3 → IREAD field-facing rename · Principled Assessment Design rollout
• SY 26-27: ILEARN summative second testing opportunity becomes fully adaptive
• SY 26-27: ClearFrame data-use training for ~50 teachers (webinars + asynchronous, no cost; future PD billable)
• Dec 31, 2026: Contract terminates — Amendment #4 or recompete decision

📋 SUB-SYSTEMS UNDER LINK UMBRELLA

• Data Exchange (DEX) — Ed-Fi ODS/API + Validation Portal (dataexchange.doe.in.gov/validation/#/)
• Ed-ID Portal — Statewide identity service at apps.doe.in.gov/educationid · replaced STN App Center
• LVIS 360 — Educator licensing at license.doe.in.gov (Power Apps Portal / Microsoft Dataverse)
• Choice Voucher Application — Choice Scholarship admin
• EdData portal — Public/LEA reporting at eddata.doe.in.gov · hosts Student Data Backpack (Q4 2025)
• Indiana GPS Dashboard — indianagps.doe.in.gov
• CNPweb — Child nutrition reporting
• Knowledge Hub (IKHTV) — Confluence at idoe.atlassian.net
• Service Desk — Atlassian Jira SM at help.doe.in.gov

🔑 ED-FI v6.1 API SPECIFICS

• Vendor environment: dataexchangevendor.doe.in.gov/swagger/ → /{schoolYear}/swagger/index.html — Indiana operates one ODS instance per school year
• Auth: OAuth2 client-credentials flow at /oauth/token · Bearer JWTs with Ed-Fi claim_set scoped to authorized LEA EdOrgs
• Data API base: /data/v3/{schoolYear}/ed-fi/
• Pagination: offset/limit query params · default 25, max 500
• Sync: minChangeVersion/maxChangeVersion for incremental

📊 CORE ENDPOINTS (from IDOE Templates Hub)

• Identity: /students /staffs /schools /localEducationAgencies /educationServiceCenters
• Enrollment: /studentSchoolAssociations /studentEducationOrganizationResponsibilityAssociations (SEORA — IN heavy use)
• Schedule: /sessions /courses /courseOfferings /sections /studentSectionAssociations /staffSectionAssociations
• Attendance: /studentSchoolAttendanceEvents /studentSectionAttendanceEvents /calendars /calendarDates
• Grades: /grades /gradingPeriods /reportCards /studentAcademicRecords /courseTranscripts
• Discipline: /disciplineIncidents /disciplineActions
• Programs: /programs /studentProgramAssociations /studentSpecialEducationProgramAssociations /studentLanguageInstructionProgramAssociations /studentTitleIPartAProgramAssociations /studentHomelessProgramAssociations
• Assessment: /assessments /studentAssessments (used minimally — scoring lives in Cambium TIDE, joined via STN)

🆔 ED-ID FORMATS

• Student ID (STN): 9 chars · begins with letter "T" + 8 random chars (post-STN-retirement)
• Staff ID (SPN): 8 digits, random
• Existing IDs preserved — IDOE not renumbering
• Soundex/fuzzy match on creation; low score = auto-approve; high score = return candidates → user can push through (queued for human review)
• Educator IDs: Wait for LVIS to create SPN first (avoids duplicates) — LVIS is authoritative for licensed staff

⏱️ DATA INGESTION CADENCE

• SIS → ODS: Near-continuous (most vendors hourly or nightly delta; PowerSchool defaults overnight)
• Ed-ID → ODS: 15 min for new IDs · 2 hours for updates
• Validation: Nightly during count windows; user-triggered "Re-Run Validation" otherwise
• End-to-end SIS update → GPS dashboard: typically 24-48 hours
• Critical count windows: October ADM · February Membership · End-of-year · Graduation

🏆 SIS VENDOR BADGING PROCESS

1. Vendor signs Indiana Vendor Agreement → gets sandbox credentials
2. Maps SIS data model to Indiana Ed-Fi profile using IDOE Descriptors workbook
3. Executes Vendor Badging Scenarios workbook against published checklist
4. Demos to IDOE / Double Line; submits checklist
5. IDOE issues badge (recorded in "2024 SIS Vendor Badging Status v6.1" spreadsheet)
6. LEA customers issued production Key/Secret pairs via LINK Security Portal
7. Annual recertification against next SY's scenarios

🔌 DOWNSTREAM CONSUMERS

• Indiana GPS Dashboard · EdData / Attendance Insights / Student Data Backpack · InView (retired → folded into GPS) · EDFacts federal submissions · CRDC Courtesy File (rolled out Feb 15, 2025) · PowerSchool Special Programs (IEP rostering) · Cambium TIDE (test pre-coding via STN) · LVIS 360 (educator crosswalk) · MPH INK SLDS (de-identified extracts) · IES SLDS grant reporting

⚠️ LIMITATIONS

🛣️ ROADMAP

• ✓ Ed-Fi 6.0/6.1 upgrade (done, SY24)
• ✓ STN App Center retirement (done, March 2025)
• Q4 2025: Student Data Backpack live in LINK EdData tile
• ✓ CRDC Courtesy File (done, Feb 15, 2025)
• Next: Finance / Form 9 migration onto Ed-Fi
• Next: Educator preparation program outcomes onto Ed-Fi
• Continued LVIS 360 evolution (Power Apps + Access Indiana SSO)
• Choice Portal expansion (own application stack, Ed-ID-aligned)

🏗️ THE THREE-TIER STRUCTURE

flowchart TD
  Grant["🏛️ IES SLDS Grant #4 · $3.99M · 2023-2027
PD: Dr. Keller · Award R372A230006"]

  Grant --> T1["TIER 1 — Foundation
Align EWDS to CEDS"]
  Grant --> T2["TIER 2 — Products
4 college/career data products"]
  Grant --> T3["TIER 3 — Pipeline
EPP Feedback Pilot"]

  T1 --> CEDS["Common Education Data Standard
nationally-accepted data model"]
  T1 --> EWDS["Education & Workforce Data System
IDOE data warehouse · latest CEDS version"]

  T2 --> AdvTeams[Design / advisory teams
shape product scope]
  T2 --> DataProducts[Reports + dashboards
built to research agenda]
  T2 --> Council[EWDS Governance Council
research agenda owner]

  T3 --> EPPAdvisory[EPP Advisory Group
guides feedback report design]
  T3 --> EPPCandidates[EPP candidate data
supply-side pipeline analytics]
  T3 --> EPPReports[State + program-level
EPP feedback reports]
      

🎯 OUTCOME 1 — EWDS aligned to CEDS (the standards foundation)

• What CEDS is: Common Education Data Standard. National data model maintained by NCES that gives every state's longitudinal data system a shared vocabulary — same field names, same definitions, same coding for things like enrollment status, course completion, and credential type. Most states are at various points of partial alignment.
• Why this matters for Indiana: Aligning EWDS to CEDS makes Indiana's data interoperable with national reporting frameworks, federal research datasets, and cross-state benchmarking. It also unlocks vendor interoperability — vendors that build to CEDS can plug in without bespoke field mapping.
• What gets touched: the IDOE data warehouse infrastructure, the EWDS ingestion pipeline shared with MPH, and the cross-agency feeds from DWD (workforce records), CHE (postsecondary), and IDOE (K-12).
• Why this matters for partners: Any new system Indiana procures or builds in the 2024-2027 window should be CEDS-aligned by design. Partners pitching modernization work need to demonstrate CEDS fluency, not negotiate around it.

🎯 OUTCOME 2 — Four College & Career Data Products

• Source of the agenda: the EWDS Governance Council's research agenda — meaning the four products are responses to research questions already prioritized at the cross-agency governance layer, not net-new requests originated inside the grant.
• Build mechanism: design and advisory teams shape scope; reports and dashboards are built iteratively against design-team input.
• Connection to GPS Dashboard: the existing Indiana GPS Dashboard (Resultant-built) is the most visible college/career data product Indiana already runs. The four products under Outcome 2 are likely either next-generation evolutions of GPS or complementary deep-dive tools — final scope will be set by the advisory teams during the project period.
• Why this matters: these four products are the primary 2024-2027 "deliverables that get shown" — they are where Indiana's data story to legislators, employers, and parents gets visibly updated.

🎯 OUTCOME 3 — Educator Preparation Program (EPP) Feedback Pilot

• What it is: a pilot that turns EPP candidate data into state-level and program-level feedback reports. Today, EPPs receive limited longitudinal data about how their graduates perform on Praxis, in classrooms, and in retention. This outcome builds the feedback infrastructure that closes that loop.
• Why this is interesting: it sits at the intersection of three things the Atlas already documents — Praxis cut scores (educator-pipeline supply), LVIS 360 (licensure administration), and the Science of Reading endorsement (HEA 1558, taking effect July 1, 2027). The EPP Feedback Pilot is structurally the data layer that makes the rest of the EPP modernization possible.
• Governance: an EPP Advisory Group guides feedback report design — meaning EPPs (Indiana's ~30+ teacher prep institutions) are at the table for what gets measured.
• Connection to TPI-US (Teacher Prep Inspection): TPI-US's UK-Ofsted-style EPP inspection program (documented in the Verified Payments tab at $7.73M over 24 months) operates alongside this — TPI-US is the qualitative inspection layer, the EPP Feedback Pilot is the quantitative outcomes-data layer.

🧬 THE 15-YEAR FEDERAL SLDS LINEAGE

Dr. Keller has been Project Director on the last four consecutive awards — institutional continuity across multiple superintendents, three federal administrations, and the entire LINK Initiative arc. The federal SLDS program is the single most stable funding source for K-12 data infrastructure work at IDOE.

🔗 HOW THIS GRANT CONNECTS TO THE REST OF THE STACK

⚠️ LIMITATIONS / OPEN QUESTIONS

🛣️ KEY DATES

• Sept 25, 2023 — Award start
• Years 1-2 (FY 24-25) — Outcome 1 CEDS alignment foundation work; Outcome 2 advisory team formation
• Years 2-3 (FY 25-26) — Outcome 2 product development; Outcome 3 EPP Advisory Group convened, pilot framework built
• Years 3-4 (FY 26-27) — Outcome 2 products go live; Outcome 3 first feedback reports issued
• Sept 24, 2027 — Grant close · final reporting · likely application window for Grant #5 opens around same time

Source: IES award page · R372A230006

📋 WHAT IT DOES — Capabilities (confirmed from PowerSchool Indiana docs)

• IEPs — full authoring with Cover Page, Eligibility Determination, Special Considerations, Manifestation Determination Review, Behavioral Intervention Plan, Accommodations Section, Annual Goals, Provisions, LRE, Meeting Notes, IEP at a Glance
• 504 Plans — with AI-generated draft via PowerBuddy
• ILPs (Individualized Learning Plans) for English Learners — Parts 1/2/3 + ILP at a Glance + Revision
• FBA (Functional Behavior Assessment) form
• Behavioral Intervention Plan (BIP)
• Eligibility Records + Determination tracking
• Parent letters: Opt-in, Refusal, Annual Parent Notification, Written Consent to Bill Medicaid, Electronic Documents Consent
• Digital Signature (DigSig) — toggleable per document; lap top/tablet/mobile
• APR/SPP Diagnostic Reports — Indicators 5/6 (LRE), 11/12 (timely eval), 13 (transition)
• PowerBuddy AI — 504 Plan Draft, IEP Goal Generator, Accommodation Suggestions (with Like/Dislike feedback)
• Service Capture — Medicaid billing prep (consent + service-line capture; downstream billing via PCG/Fairbanks)

👥 USER ROLES

• Teacher of Record (TOR) — primary case manager; required attendee
• General Ed Teacher — invited via lookup; Consent to Invite checkbox
• Public Agency Rep — required for IEPs
• Service Provider — Speech, OT, PT, Audiology, Psychological, Social Worker, Nursing, Counseling, ABA, Interpreting, Orientation & Mobility, etc.
• EL Teacher of Record — ILP-specific
• District Admin / Special Ed Director
• IEP/ILP Support Contact — new LINK Portal role (Jan 2025); up to 2 per LEA; tech support gateway
• Section 504 Coordinator
• Parents / Students 18+ — once student turns 18, rights transfer unless guardianship
• EXCLUDED: Parents/guardians/student-teachers/volunteers cannot serve as scribes/TAs/proctors during assessment time

🔄 IEP AUTHORING WORKFLOW

1. Referral Information Profile — captures initial referral · First Steps flag triggers Part C→B transition
2. Notice of Evaluation document generated
3. Evaluation Report (ETR)
4. Eligibility Determination sub-section + Notice docs (Ineligibility, Termination)
5. Notice of Case Conference — date/time/location, attendees with Consent to Invite checkboxes, parent authorization options
6. IEP drafting: Cover Page → Eligibility → Special Considerations → Manifestation Determination (if applicable) → BIP → Accommodations → Annual Goals (with Progress Monitoring auto-populated; AI Goal Generator assists) → Provisions → LRE → Meeting Notes → IEP at a Glance summary
7. CCC meeting held; minutes in Meeting Notes section
8. Parent sign-off — DigSig OR paper-copy checkbox · 25.8.0.0 validation prevents Parent Response Date earlier than Date of Delivery
9. Notice of Initial Proposed IEP issued post-CCC
10. Translation per language
11. Annual Review driven by Annual Review Date
12. Triennial Reevaluation triggers Notice of Reevaluation
13. Transition planning at 14 — Transition Profile auto-enables; tracks Student Invited, Postsecondary Goals, Transition Services, Indicator 13 compliance
14. Exit / graduation — Summary of Performance document; Student Exit from Special Education report

💸 SERVICE CAPTURE / MEDICAID FLOW

• Billable service types: Audiology, OT, PT, Psychological, Social Worker, Nursing, Transportation, Counseling, Early ID/Assessment, Interpreting, Medical Services for Diagnosis, Orientation & Mobility, Parent Counseling, Recreation, Rehab Counseling, ABA Therapy, Speech/Language
• Provider role set via Service Provider lookup per service line
• Service log entry — Initiation Date, Annual Review Date, Service Type, Service, Frequency, Length, Location (General or Special Ed Setting), ESY flag, Narrative
• Written Consent to Bill Medicaid — Agree / Disagree / Did Not Respond + Medicaid ID + Eligibility Date
• Downstream Medicaid billing — split vendor architecture:
  • Direct-service iMac billing: stayed with PCG even after IIEP retired
  • Administrative claiming (IndianaMAC): moved to Fairbanks LLC starting OD25 (Oct-Dec 2025); each LEA signed new Participant Agreement
  • Consent + service-line definition: PowerSchool Special Programs

🤖 POWERBUDDY AI FEATURES

• 504 Plan Draft Generator — Inputs: Grade, School, Attendance, Academic Performance, Grades, Interventions, Challenges, Strengths (~4,000 chars). Generate → structured 504 with Student Info / Team Members / Purpose / Areas of Concern / Accommodations / Review / Signature. Disclaimer: "AI-generated · not legally binding · draft only." Like/Dislike feedback refines model.
• IEP Goal Generator — AI-assisted Annual Goals authoring
• Accommodation Suggestions
• Available to teachers, special ed staff, administrators with appropriate permissions

🔌 INTEGRATION

• Ed-Fi DEX / ODS: EdFi Exports report uses PlanType ≠ Five04 — 504 accommodations are NEVER included in DEX submissions (Indiana DEX is IDEA-only). 504 → OCR/CRDC reporting needs different data path.
• PowerSchool SIS: Same vendor — direct integration for ~200 corps
• Skyward / Infinite Campus / Tyler: Mediated via Ed-Fi DEX/LINK
• Medicaid (FSSA): Three-vendor architecture (PSSP + PCG iMac + Fairbanks IndianaMAC)
• IDOE Office of Special Ed: 35+ reports built in (Standard Reports tree)

⚠️ KNOWN IMPLEMENTATION ISSUES (Nov 2025 onward)

🛣️ ROADMAP

• Q4 2025: Accommodation sync · LRE-driven SE Program record automation · EdFi cleanup · ESA-SP integration · Service Plan parity with IEP for FAPE-refusal cases (25.11.4.0)
• 2026 releases: 26.1.0.0 onward already in navigation
• 2026-27: Deeper SIS data integration for non-PS LEAs (IDOE-promised)
• Medicaid expansion: Fairbanks ramping up; consolidation away from PCG plausible next move
• AI features: Continued PowerBuddy expansion (next: more goal-bank coverage, IEP draft assistance)
• Continued IDOE fix rollouts: monthly headline features through SY 25-26 expected

📋 STATED connections today (documented, in-product)

🏗️ Indiana PD ecosystem — connection inventory

🎯 OPPORTUNITY MATRIX — what doesn't exist but should

📚 Sources

• Indiana GPS Dashboard · /About
• Indiana Learning Lab
• Keep Indiana Learning · Announcing INLearning Partnership
• IDOE Educator Hub · INLearning Partnership page (empty)
• IASP · IPLI · INALI
• CELL @ UIndy · Marian Center for Vibrant Schools
• Lexia Indiana / LETRS
• ISTA Academy
• SPEDACTS
• Work and Learn Indiana · Ascend Indiana WBL
• Nimble Indiana · Indiana Educator Job Board
• IMAP — Mentor and Assessment Program

📋 WHAT IT DOES

• Central data linkage agent under IC 4-3-26 — receives identifiers from agencies, encrypts and links cross-agency, returns aggregates or hosts record-level analysis in ERE
• INK / EWDS — Indiana Network of Knowledge / Education and Workforce Data System (P-20W longitudinal data system)
• Indiana Data Hub (hub.mph.in.gov) — public CKAN catalog with "more than 100" de-identified datasets across 7 topical groups
• Pivot AI workforce engine (co-built with DWD + Resultant, launched Nov 2023)
• State AI Policy gatekeeper — pre-deployment review of all state AI projects (NIST AI RMF-aligned)
• Enhanced Research Environment (ERE) — secure analytic tenant for approved researchers; 100+ users / 20 agencies/universities / 16 active projects (2021)
• Indiana Transparency Portal — co-built with State Comptroller's office

📊 INK / EWDS DATA CONTRIBUTORS

• Early Childhood — FSSA (Family and Social Services Administration)
• K-12 — IDOE (holds the ED-ID statewide student identifier)
• Postsecondary — CHE + National Student Clearinghouse for out-of-state enrollments
• Workforce — DWD (~3M workers / 830 occupations of quarterly wage records)
• Governance: IDOE+CHE+DWD+FSSA representatives + MPH = EWDS governing body. Project Director: IDOE Chief Information Officer (IDOE CIO)

💰 FEDERAL IES SLDS GRANT HISTORY

2023 grant deliverables: EWDS aligned to CEDS (Common Education Data Standards) · 4 college-and-career data products · EPP feedback pilot · final by Sept 2027

🤖 PIVOT AI — Workforce Recommendation Engine

• What: Hybrid-filtering recommender system trained on SLDS data · integrated into Uplink (UI claims system) via API · mobile-first
• Funding: DOL QUEST Disaster Recovery DWG (~$10.8M, Oct 2022) · kickoff Apr 2023 · launched Nov 2023
• Coalition: DWD (Chris Henderson CIO, Josh Richardson Chief of Staff) + CHE + DOE + MPH + IOT · Resultant implementation
• Performance (Jun-Dec 2024): 67% of UI claimants used voluntarily · 6,800+ selected "yes" on recommended job · 1,100+ accepted jobs from top-15 list · 700+ switched industries entirely
• Wage outcomes: Followers saw $2.15 vs $1.42 hourly wage increase · top-recommendation acceptors: $3.98/hr (~$8,200 annual)
• Recognition: 2024 NASCIO Emerging Tech Award submission
• Q1 2025 expansion: Direct job postings added · training-provider recommendations · Ivy Tech opt-in data sharing
• Future: Extend Pivot to general jobseekers, K-12 students, formerly incarcerated, veterans

🛡️ STATE AI POLICY (MPH-administered)

• Framework: NIST AI Risk Management Framework (NIST AI 100-1) alignment
• Process: Every state AI project files AI Readiness Assessment Questionnaire → MPH AI Review Team (Legal & Privacy, Data Science, Data Governance, Enterprise Solutions) → CPO grants State of Indiana AI Policy Exception · IOT will NOT approve Software Authorization Request without one
• Risk tiers: High-Risk (full team review), Moderate-Risk (limited), Low-Risk (auto-approve)
• JIT notice requirement: User-interactive AI must provide "just-in-time" notice at point of info collection (approved by CPO)
• Annual reassessment required for active exceptions

🔌 DATA-SHARING ARCHITECTURE

• Encrypt-then-link primitive: Agencies share identifiers with MPH → MPH encrypts + links → returns aggregates OR hosts in ERE
• IC 4-3-26 authority: MPH "acts as agent of each agency they support" — central data stewardship eliminates per-project renegotiation
• 20+ partner agencies contributing open data and integrated data
• Indiana Data Governance Council: cross-domain interdisciplinary group at OCDO

⚠️ LIMITATIONS

🛣️ ROADMAP

• By Sept 2027: EWDS aligned to CEDS · IDOE warehouse on latest CEDS version · 4 college-and-career data products · EPP feedback pilot complete
• 2025: Pivot direct job postings (Q1) · training-provider recommendations · Ivy Tech opt-in
• Pivot expansion: Beyond UI → general jobseekers, K-12, formerly incarcerated, veterans
• AI tools beyond Pivot: Public AI chatbot beta (July 2024) · Indiana Money Quest financial literacy AI
• Joint MPH/IOT whitelist of approved AI tools — in progress
• Data Day 2026 — April 30, ninth annual

📋 WHAT IT DOES — Four-sided platform

• Family side: Logged-in dashboard · balance · transaction history · approved category selection · vendor browse · receipt upload · annual reapplication. No debit cards, no bank deposits, no family reimbursements — by design.
• Vendor side: Multi-step onboarding · invoice submission · approval workflow · ACH payment · 1099 issuance
• State side: Eligibility verification · appropriation tracking · audit log · legislative reporting · multi-agency coordination (CSA requires IDOE+CHE+TOS approvals)
• Two product modules: Direct Pay (invoice-driven payment to vetted providers) + Marketplace (curated e-commerce catalog for goods)

🎯 THE 3 INDIANA PROGRAMS

🛠️ APPROVED INDIANA LEARNS PARTNERS (selected from full list)

Catapult Learning · Sylvan Learning (15+ IN centers) · Huntington Learning (Fishers/Indianapolis/Evansville) · Bilingual Bridges · College Tutors of Indiana · CAST · EduRaptor · H.O.M.E. Mentoring · IN Alliance Boys & Girls Club · Integrow Numeracy · JobSource · LearningRx · Listen to Our Future · Marian U Center for Vibrant Schools · Next Scholar Up! · Rising Stars Academy · Route to Reading · SmartStart · Grace College Center for Literacy & Learning

🔄 FAMILY WORKFLOW

1. Account creation via Access Indiana SSO (scholarships.tos.in.gov)
2. Application linked to Student Test Number (STN) + DOB
3. Acceptance → funds appear in ClassWallet account
4. Browse approved providers OR Marketplace
5. For services: provider invoices after delivery → family approves → ACH to vendor
6. For goods: family makes Marketplace purchase
7. Receipts upload + real-time balance update
8. Annual reapplication during open enrollment

🔌 STATE INTEGRATION

• Treasurer of State — current contract owner through 6/30/2026
• IDOE Office of Educational Options and Quality (EOQ) — receives admin July 1, 2026 · new contacts: CSA@doe.in.gov + ESA@doe.in.gov · new URLs: in.gov/doe/eoq/csa + in.gov/doe/eoq/esa
• CHE — provider approvals for CSA
• State Comptroller — handles vendor banking setup
• Access Indiana SSO (Tyler)
• STN identifier — eligibility key

⚠️ LIMITATIONS / CONTROVERSIES

🛣️ ROADMAP

• May 1, 2026 (3:30 PM): CSA invoice deadline (no refunds after)
• May 22, 2026 (11:59 PM): INESA invoice deadline
• July 1, 2026: Admin transfers to IDOE EOQ · ClassWallet contract carries
• 2026-27: First full year of unified IDOE-administered K-12 scholarships
• CSA appropriation may rise to $15M next biennium
• July 2027: Contract recompete decision (competitors: Odyssey, Merit International, Student First Technologies)
• Universal voucher pressure: if CSA/INESA expand to universal model, capacity ceiling (3,500) becomes binding
• Honors Employment seal (Diploma Cohort 2029) ties CSA-funded WBL to graduation

📋 WHAT IT DOES

• Credential issuance, renewal, conversion, addition, professionalization
• Application status tracking (homepage publishes backlog dates by application type)
• Professional Growth Plan (PGP) — 90 CEUs per 5-year cycle
• Document mgmt (transcripts, employer letters, CPR, Suicide Prevention, Human Trafficking, Child Abuse training certificates)
• Name-change requests with supporting documentation
• Background check workflow (criminal history before issuance)
• Self-print PDF licenses (eliminated duplicate-print fee)
• Public license verification at /public_data/
• Substitute permits
• Alternative pathway management (CSP, WS, T2T, ABCTE, Charter, Advanced Degree, Alt SPED)
• License denial/suspension/revocation tracking
• Early Literacy Endorsement tracking (SEA 1, effective renewals July 1, 2027)

📄 LICENSE TYPES

🔄 APPLICATION WORKFLOW

1. Sign in via Access Indiana
2. Profile validation against existing LVIS contact records (account retrieval if mismatched)
3. Profile completion (personal, education, employment)
4. Choose application type ("Apply for a license" or "Update a license")
5. Personal info + background check authorization
6. Education record + transcripts uploaded (PDF with registrar signature; fallback transcript@doe.in.gov)
7. Praxis scores imported from ETS
8. Recommending entity (EPP via Licensing Advisor role, or current employer)
9. Training certificates uploaded (CPR, SP, HT, CAN)
10. Submit + payment via State of Indiana payment portal (MC/Visa/Discover; prepaid OK)
11. DOE Material Review
12. License issuance → self-print PDF

📚 EARLY LITERACY ENDORSEMENT (HEA 1558 + SEA 1)

• 80 hours of approved training — Lexia LETRS dominant; alts: Keys to Literacy, CELL@UIndy, Marian Center for Vibrant Schools
• Reading Praxis (Praxis 5205) for K-5 educators
• Effective: K-5 license renewals on or after July 1, 2027
• Impacted: ~62K active IN educators (heaviest K-5 wave in first post-2027 renewal cycle)
• LVIS tracks: approved-provider rosters → educator PGP → endorsement record · Praxis score loads from ETS
• Policy posture: Praxis 5205 (Teaching Reading: Elementary) was adopted by SBOE in January 2024 at the multistate panel-recommended score of 159. Discussion continues regarding scope and implementation pathways for veteran educators relative to new entrants; the July 1, 2027 enforcement date remains in place.

🔌 INTEGRATION

• Access Indiana SSO (Tyler) — sole auth path · email/password owned by Access Indiana not LVIS
• Ed-ID / SPN — LVIS is AUTHORITATIVE source for 8-digit Staff Personnel Number · Ed-ID waits for LVIS to create SPN for licensed staff
• ETS Praxis — direct score import
• State of Indiana payment portal (IN.gov / Tyler)
• EPP recommendations via Licensing Advisor role
• LEA HR systems — one-way export via IDOE data exchanges
• Background check vendor — Indiana State Police LCH service + national fingerprint for some apps

⚠️ LIMITATIONS

🛣️ ROADMAP

• July 1, 2027: Early Literacy Endorsement enforcement begins for K-5 renewals
• 2025-2027: Training-provider integrations + Praxis result import for endorsement tracking
• I-SEAL scale-up — UIndy/Taylor/Indiana Wesleyan SPED scholarship pipeline
• Access Indiana continuity through Oct 2028 (Tyler contract)
• No AI features publicly announced — IDOE roadmap focuses on document-validation automation + Knowledge Hub ticket triage
• 2026 LVIS360 User Setup Guide refreshed — indicates ongoing not replacement-track investment

📋 WHAT IT DOES

• Voucher-eligible student tracking with legal-settlement verification, household composition, prior-public-school flags, per-pupil award
• School participation application (annual) — fully digital inside LINK Portal beginning 2026
• Family voucher applications — schools submit on behalf of families, not direct
• Disbursement processing — 4 quarterly state payments (moved from 2 in July 2025) directly to schools
• Annual Choice Scholarship report data (school-level aggregates, no individual records public)
• Office of Accountability School ID management (gates portal access)
• Audit trail for legislative reporting

📊 SY 24-25 PROFILE

• 76,067 students · 373 private schools · $497.1M total · $6,536 average award · $8,369 average tuition+fees
• ~$134M in uncovered tuition+fees absorbed by ~55K households (avg ~$2,400/student)
• 72% of families receive 90% formula amount (up from 57% — tuition rising faster than per-pupil funding)
• 28% receive full tuition+fees (down from 43%)
• Typical recipient: white (64%), female, elementary-aged, metro, household ~4.65, ~$103K income
• 70% have NO prior IN public school enrollment (up ~2.5 pts) — most flow is families already in private sector, not new entrants
• Top schools: Heritage Christian (Indianapolis) 965 students $6.27M · Roncalli HS ~905 students $6.09M · Catholic + Lutheran dominate
• ~24,000 IDOE-accredited private-school students still NOT on Choice — structural ceiling for organic growth

💰 AWARD CALCULATION

• First award = lesser of (a) tuition+fees on application, OR (b) 90% of state per-pupil tuition-support allocation for student's school corp of residence
• Second award (Period 2 window) = one-half of first
• Award amounts vary substantially by county/corporation (per-pupil funding varies)
• State pays school directly (not family); tuition overage = family responsibility (partially mitigated by SGOs)

📅 APPLICATION WINDOWS

🔄 SCHOOL PARTICIPATION (2026 fully digital)

1. Step 1: Office of Accountability — Prospective school requests IDOE-issued school ID from schoolaccountability@doe.in.gov (gating prerequisite)
2. Step 2: LINK Portal registration — School requests portal access, completes digital participation application
3. Annual reapplication required
4. School must satisfy IC 20-51-1-4.7: in IN · charge tuition · agree to enroll Choice students · SBOE-recognized accreditation · administer statewide assessments (ILEARN/IREAD) · NOT charter or student's resident school corp
5. Non-Public School Community Moodle (moodle.doe.in.gov) for training

🔄 FAMILY APPLICATION (SCHOOL-MEDIATED)

1. Family selects participating Choice school, enrolls student
2. Family provides docs to school: IN residency, age proof, household composition (income pre-7/1/26)
3. School files application on family's behalf via password-protected school portal
4. Family receives award letter from school post-IDOE-approval (hand-delivered)
5. Multi-child families: one application per student
6. Period 1 awards full-year if enrolled through year-end; Period 2 awards half-year
7. Withdrawal before year-end can void award

🔌 INTEGRATION

• Office of Accountability School ID system — master entity key
• Ed-Fi ODS — enrollment counts feed aggregations + per-pupil cross-checks
• State payment system — quarterly disbursements
• ILEARN/IREAD assessment registration — every Choice student must take state assessments at participating school
• Access Indiana SSO for school admin auth (via LINK)
• Plausible long-arc: consolidation with INESA + CSA under unified IDOE financial portal post-7/1/2026

⚠️ LIMITATIONS / CRITICISMS

🛣️ ROADMAP

• July 1, 2025: Quarterly (4-payment) disbursement live; ESA + CSA admin transfers from Treasurer to IDOE (in second budget year)
• March 1, 2026: SY 26-27 Period 1 opens — still under 400% FRPL cap until July 1
• July 1, 2026: Universal eligibility live · portal absorbs ~24K accredited private students + new entrants · income test gone
• 2026: Fully digital school participation application stable in LINK Portal (paper/PDF retired)
• Spring 2027: First Annual Choice Scholarship Report under universal eligibility
• Long-arc: Unified IDOE financial portal handling Choice + INESA + CSA on shared identity/eligibility/disbursement infrastructure

🌐 THE IN.GOV PLATFORM

• Federated portfolio: 200+ websites across every state agency + 125+ embedded apps (license renewals, permit applications, lookups, forms)
• May 2025 redesign: Unified front-end via shared component library
• Accessibility: Persistent settings widget (light/dark + 3-step font sizing) · settings persist via local-storage
• Language translation: Widget surfaces machine translation in 60+ languages
• Consistent chrome: Same header/footer across DNR / DOE / BMV / etc. — "this is state government" frame
• Mobile-responsive: Deliberate move from desktop-first; mobile traffic now dominates
• Federated search: Same index that powers Ask Indiana
• "Modern Era of IN.gov" whitepaper (June 2023): Frames move from "digital sprawl" → "seamless service" with resident as design center

🔐 ACCESS INDIANA SSO

• 2.7M registered users against ~6.8M IN population = ~40% of state
• Federates 100+ state systems: LVIS 360 · LINK Portal · Choice Portal · Ed-ID · EdData · GPS authenticated · MyBMV · FSSA Connect · scholarships.tos.in.gov · many more
• Protocols: SAML 2.0 + OpenID Connect (OIDC)
• MFA: Available (TOTP + SMS) · increasingly required by agency risk policy
• Self-service: Password reset, account recovery, email/phone change

🤖 ASK INDIANA — GenAI Resident Assistant

• Indiana is FIRST STATE to deploy Tyler's Resident Assistant (per Tyler Q3 2024 earnings slide 14)
• Launched April 2025
• LLM: Microsoft Azure OpenAI (GPT-4 family) through Microsoft enterprise APIs · no training on customer data · regional data residency
• Training/grounding data: Public IN.gov content ONLY — no PII, no private databases
• 61 languages at launch · Indiana-relevant: Spanish, Burmese (large Indianapolis/FW refugee community), Arabic, Haitian Creole
• Interface: Floating chat widget across IN.gov · multi-turn conversation · auto-language-detect · voice input where browser supports · RAG over indexed IN.gov content
• Privacy by design: No login required · no PII retained · no session-to-identity binding
• Framing: "Resident assistant" not authoritative oracle — points and orients rather than rules

💵 FUNDING MODEL

• Hybrid: (1) Residents pay enhanced-access fees ($1-2 surcharge per transaction) — legacy NIC "self-funded portal" model · (2) State pays retainer to Tyler under $22M contract for platform itself
• Why politically durable across 30 years: Residents pay incrementally for what they use; state pays for the platform
• Payment QPAs (separate): #59725 Tyler Indiana payment processing · #59726 Catalis Payments (competitive 2nd source) — both expire Oct 19, 2026

🏗️ TECHNICAL ARCHITECTURE

• Front-end: Floating chat widget injected via shared component library · lightweight JS
• LLM tier: Azure OpenAI GPT-4 through Microsoft gated enterprise APIs
• Retrieval tier: Tyler-built RAG over indexed IN.gov content (same federated index as IN.gov search)
• Refresh cadence: Scheduled re-indexing as agencies publish updates
• Hosting: Microsoft Azure, Tyler-managed

🔌 INTEGRATION WITH IDOE SYSTEMS

• Access Indiana SSO powers LVIS 360 (educator login)
• Ask Indiana indexes in.gov/doe content (school info, Choice Scholarship, GPS public pages, INview)
• LINK Portal authentication runs in parallel — some IDOE systems federate through Access Indiana directly, others use LINK Portal SSO (vestige of staged migration) — creates occasional educator confusion
• Forward expectation: Deeper IDOE-specific Ask Indiana integration within 24 months — school search, Choice info, INview data answers, GPS surfacing

🛡️ STATE AI POLICY GATE

• Every state AI project: MPH Chief Data Officer pre-deployment review
• NIST AI RMF alignment required
• SB 150 (2024) AI Task Force oversight
• Ask Indiana cleared MPH review and is explicitly held up as the model deployment

⚠️ LIMITATIONS

🛣️ ROADMAP

• Already live: Accessibility expansion (light/dark, font sizing); 100+ SSO systems integrated
• Spoken-language interfaces — phone/voice channels for Ask Indiana on roadmap
• Personalized resident dashboards — future with consent (logged-in Access Indiana session unlocks personalized answers)
• Deeper IDOE-specific integration — school search, Choice info, INview surfacing, GPS data answers — expected next 24 months
• Cybersecurity education — Oct 2024 Tyler-College Board joint initiative (resident phishing/account-hygiene)
• Contract recompete: RFP window opens ~early 2028, before Oct 2028 expiry (6-9mo lead per standard IOT cadence)
• Comparable rebids: Tyler positioning Indiana as reference architecture for similar deals in TX, FL, NC

📋 WHAT IT DOES

• Secondary CTE course enrollment at student-section grain for every approved CTE program of study
• Concentrator/completer designation — concentrator = completed 2+ courses in single program of study; completer = full sequence
• Industry-Recognized Credential (IRC) attainment + vendor + date · validates exam fee reimbursement per IC 20-19-3-22
• Work-Based Learning (WBL) hours — type (internship/apprenticeship/clinical), employer, supervised hours
• Federal Perkins V CAR submission (Indicators 1S1, 2S1-3, 3S1, 4S1, 5S1-4)
• State CTE funding tier reimbursement via IC 20-43-8
• Feeds GPS career-readiness indicators
• Graduation Pathway verification + new diploma seals (Cohort 2029)
• Industry Certification Reimbursement via Quick Start Guide workflow

📅 WORKFLOW — Fall + Spring "Mailings"

1. Pre-year setup: CHE publishes Directors Calendar · LEAs confirm program offerings + instructors + CIP codes
2. Fall Mailing: LEAs submit prior-year-end concentrator/completer + IRC + grad follow-up (employment, postsec enrollment) · finalizes prior-year Perkins CAR
3. Ongoing enrollment: LEAs post CTE course enrollments by section · Ed-Fi/SIS push for integrated districts, portal upload for smaller LEAs
4. Industry Credential reporting: Validated against state-approved Promoted Industry Certifications list (DWD-maintained)
5. WBL data entry by district WBL coordinators
6. Spring Mailing: Locks current-year enrollment · refreshes concentrator status · pulls preliminary outcomes
7. End-of-year reconciliation: Concentrator/completer flags finalized · funding tier counts → per-credit reimbursement
8. Perkins V CAR submission to OCTAE annually

💰 STATE CTE FUNDING TIERS (IC 20-43-8)

State pool ~$140M biennium · Federal Perkins V Basic Grant ~$30M/yr · InTERS-reported credit counts drive payouts at corp level

🔌 INTEGRATION

• IDOE Ed-Fi ODS — STN-level course-section + teacher-of-record data forwarded/matched on STN
• GPS Dashboard — CTE concentrator, IRC, WBL counts populate career-readiness indicators
• MPH INK / SLDS — longitudinal P-20W analyses (CTE → postsecondary → wage)
• DWD UI wage records — post-grad employment outcomes (Perkins V Indicator 4S1)
• WIOA Title II reporting (AE InTERS)
• IndyGrants — Perkins Basic + Reserve Grant invoicing fiscal reconciliation
• Employer Connector (CHE) — WBL demand-side feeds WBL records

📊 CTE DATA EXPLORER (cte.inters-dwd.com/DataExplorer/)

• Public dashboards: State / corp / school aggregates by career cluster + program of study
• Authenticated counselor views: STN-level student progress toward Graduation Pathways + diploma seals
• Program Quality Report (PQR): Discrete reporting object scoring programs on enrollment, concentrator rate, IRC attainment, WBL participation, non-traditional enrollment, postsec transitions
• Drill-down: state → CTE district → corp → school → program of study → course section

🏫 CTE DISTRICTS / Area Career Centers (~14 in IN)

Central Nine · J. Everett Light · McKenzie · Walker · Anthis · Patriot CTE · others (full list at iacted.org/directory)

⚠️ LIMITATIONS

🛣️ ROADMAP

• Continued CTE consolidation under CHE — completion of Performance & Accountability transfer · potential rebranding off inters-dwd.com · potential RFP on secondary vendor
• Cohort 2029 diploma seals — InTERS as verification rail for "Enrollment Honors Plus" (postsec credit) and "Employment Honors Plus" (WBL hours + credentials) · tighter WBL definitions + employer attestations
• CSA growth ties — intermediary-reported pathway progress → InTERS
• CLNA FY25-26 — published guidebook leans on InTERS as primary quantitative input
• Ed-Fi v6.x deeper integration — reduce double-entry for STN-level course-section reporting
• CTE Strategic Plan — expected to set data-system modernization targets including potential InTERS successor

📋 4 OPERATIONAL COMPONENTS

• WIDA Screener — placement battery for new entrants showing non-English on Home Language Survey · Screener for K (paper, on-demand) + Screener Online (G1-12) + Screener Paper + Alternate Screener (K-12 cognitive disabilities)
• WIDA ACCESS for Kindergarten — paper-based annual · FULLY REDESIGNED SY 25-26
• WIDA ACCESS (formerly "ACCESS for ELLs 2.0") — annual G1-12 · primarily online via DRC INSIGHT
• WIDA Alternate ACCESS — large-print paper · most significant cognitive disabilities

🎯 4 DOMAINS + 4 COMPOSITES

Listening · Reading · Speaking · Writing → Oral Language · Literacy · Comprehension · Overall composite · NEW SY 25-26: LT4 (Less than Four Domains) overall scale score for testers with 2-3 domain completions (replaces "NA" composite)

📊 TESTING MODE MATRIX (Table 7 in IDOE v3 guidance)

👥 USER ROLES

• Corporation Test Coordinator (CTC) — accountable for WIDA · accounts created via IDOE list submission early Sept
• WIDA Test Coordinator (WTC) — optional CTC designee (often EL director) · must be designated by Sep 30 via WIDA Test Coordinator Designee Form
• School Test Coordinator (STC) — completes Online ACCESS: Administration course
• Test Administrator (TA) — licensed educator · SEPARATE certifications per assessment (Online ACCESS, Paper Speaking G1-5, Paper Speaking G6-12, ACCESS K, Alt ACCESS, Alt Screener, ACCESS Braille Speaking) · 24-month cert validity
• Technology Coordinator — DRC INSIGHT + COS-SD + network
• IDOE WIDA Pretest Workshop required by Dec 12, 2025 (Moodle key WIDA2026PTW)

🆕 KINDERGARTEN ACCESS REDESIGN SY 25-26

• Single connected storyline spans all 4 domains (replaces tiered/adaptive paper branching)
• All 4 domains administered exactly once · no starting points · no skipping rules
• New task types reflecting classroom practice
• Fewer physical materials (no activity board, fewer cards)
• Separate score sheet with Writing rubric embedded for in-the-moment scoring
• New K Speaking Rubric (0-6 scale, was 1-5) and new K Writing Rubric · PL Descriptors in bullet-point form
• NEW Low Vision (LV) Script accommodation for K-ACCESS only
• ALL K TAs must complete new "WIDA ACCESS for Kindergarten: Administration and Scoring" course (avail Sept 29, 2025)

♿ ACCOMMODATIONS — SY 25-26 LIST

• Braille UEB G1-5 / UEB+Nemeth or UEB Math/Science G6-12 · NEW: braille Speaking domain now available (all 4 domains in braille)
• Large Print (LP) 18pt, 11×17 · scannable standard booklet
• ASL videos / Signs Directions (SD) · NEW SY 25-26: ASL admin-script videos for G1-3 and G4-12
• Spanish translated TA script for G1-12 ACCESS
• Manual control of audio (MC) · Repeat item audio (RP) · Extended Speaking response time (ES)
• Handwriting (HW), G4-12 Writing · student handwrites into Writing Response Booklet
• Paper testing (ACCESS Paper) · documented needs only
• Domain exemption (SPD Do Not Score) · rare · requires WIDA ACCESS Domain Exemptions Form
• LT4 — NEW SY 25-26 overall scale-score calc for 2- or 3-domain testers

🚫 UNALLOWABLE

Reading aloud Reading-domain items · translating items · response in non-English · bilingual dictionary · signing items/passages · scratch paper on Speaking

📅 SCORE RELEASE TIMELINE

• Mar 23 - Apr 6, 2026: Pre-reporting data validation (real-time AMS corrections)
• Apr 27, 2026: Initial Results Release in WIDA AMS (electronic reports + data files)
• May 14, 2026: Printed reports delivered by UPS
• May 8 - May 18, 2026: Post-reporting data validation (IDOE-led)
• Jun 10, 2026: Final Results Release in WIDA AMS
• July 2026: Standard Setting event — new proficiency cut scores · 2025-26 PL scores must be used with caution

🔌 INTEGRATION

• IDOE Special Programs populates ACCESS test + accommodations for IEP/SP students → Pre-ID file
• LEA SIS via DEX populates demographics + 504/CSEP accommodations · Pre-ID extract mid-November (NOT nightly) · accuracy by Oct 31 critical
• WIDA AMS for late additions (manual; demographics must match Ed-ID exactly)
• Results flow to: IDOE EL reporting · Indiana GPS · Title III accountability · federal Consolidated State Performance Report · PowerSchool Special Programs ILP module pulls latest WIDA scores

⚠️ LIMITATIONS

🛣️ ROADMAP

• 2028: WIDA revised Screener releases (aligning to 2020 Edition; currently still on prior content)
• July 2026: ACCESS Standard Setting → new cut scores applied SY 26-27
• SY 26-27 reports: WIDA Language Charts (released 2025) become official interpretation tool
• Continued operational implementation of WIDA ELD Standards 2020 · no plan to leave Consortium · behind-the-scenes content alignment normalizes against new cut scores

📋 WHAT IT DOES

• State-paid SAT School Day for every IN 11th grader as ESSA HS accountability assessment
• Dual purpose: HS accountability + college admissions in single sitting
• Score release ~13 days post-test to students + state + up to 4 colleges free
• Graduation Pathway Requirement Three (postsecondary-ready competencies)
• Feeds Indiana GPS Academic Mastery + Career/Postsec Readiness indicators
• Feeds A-F Accountability Model (SY 26-27)

📱 DIGITAL SAT (Since 2024)

• Bluebook secure browser — pre-installed on testing device by district
• Section-adaptive 2-stage: Reading & Writing (2 modules · 64 min · 54 Q) + Math (2 modules · 70 min · 44 Q)
• 2hr 14min total (down from 3hr paper)
• Built-in Desmos graphing calculator on all Math · embedded reference sheet
• Question types: discrete (no shared passages) · 4-option MC on R&W and ~75% Math · ~25% student-produced numeric Math
• Tools: section timer · question flagging · annotator · answer eliminator
• No penalty for incorrect answers — guessing encouraged

📊 SCORING

• Scale: 400-1600 composite (Reading & Writing 200-800 + Math 200-800)
• College Board College & Career Readiness Benchmarks: 480 ERW + 530 Math = 75% chance of C+ in college
• Indiana state-specific cut scores approved by SBOE+CHE: Approaching / At / Above proficiency
• Knowledge & Skills (K&S) category performance indicators replace legacy paper subscores
• Score release: ~13 days · BigFuture School mobile app + College Board account + printable PDF
• 4 free college score sends per student

♿ SSD ONLINE — Services for Students with Disabilities

• SEPARATE system from TIDE/Centerpoint — operational burden on CTCs
• School-designated SSD Coordinator submits + tracks requests · links IEP/504 docs
• State-Allowed Accommodations (SAAs) preserve accountability but invalidate college-reportable scores
• IDOE publishes annual Indiana SAT Accommodations Crosswalk mapping IEP/504 to College Board codes
• Bluebook digital accessibility for all: zoom/magnifier · color contrast · color overlay · line reader/annotator · answer eliminator
• Approved-accommodation features: TTS (read-aloud) in-app · JAWS/NVDA screen reader · Braille display · dictation/scribe · 50%/100%/unlimited extended time · extra breaks · separate room · paper testing

📈 CLASS OF 2025 PERFORMANCE (2025 Indiana SAT Annual Report)

• 82,126 SAT takers · 78,138 HS graduates · 100% participation
• Mean total: 950 (ERW 485 · Math 464) · SD 206
• 25% met both benchmarks · 53% met ERW only · 26% met Math · 46% met neither
• By test type: School Day Only (85%) mean 912 · School Day + Weekend (14%) mean 1171 · Weekend Only (1%) mean 1132
• Subgroup gaps: White 993 · Asian 1094 · Hispanic 880 · Black 836 · Native American 868
• Parental education: No HS diploma 818 vs Graduate degree 1091
• Income quintiles: Lowest 866 vs Highest 1112 (~250pt gap)
• PSAT/NMSQT: 65,516 11th-graders (75% participation, mean 932) · 74,819 10th-graders (86% participation, mean 881)
• Top score-send recipients: Purdue 14,725 (36.5%) · IU Bloomington 13,366 (33.1%) · Ball State 9,633 · IU Indianapolis 8,741 · Ivy Tech 6,328

🎓 SAT SUITE (state-funded)

• PSAT 8/9 — 52% of G9 + 13% of G8 (2024-25)
• PSAT 10 — optional spring
• PSAT/NMSQT — G10 + G11 fall · National Merit Scholarship qualifier
• SAT — G11 spring (mandatory accountability)
• AP + Cambridge International exams — state-funded up to 2 per student/yr

🔌 INTEGRATION

• Ed-Fi ODS/DEX — roster sync populates Bluebook
• Indiana GPS Dashboard — Academic Mastery + Career/Postsec Readiness indicators
• State A-F Model (SY 26-27)
• Federal ESSA HS assessment requirement · EDFacts HS assessment data
• College Board score sends direct to colleges (eliminates duplicate testing burden)
• Educators receive role-based dashboards in K-12 Assessment Reporting Portal

⚠️ LIMITATIONS

🛣️ ROADMAP

• Digital SAT steady-state · no return to paper
• SAT Suite (PSAT 8/9, 10, NMSQT, SAT) provides longitudinal accountability trajectory
• CLT debate continues but no accountability switch through SY 26-27 A-F transition
• AP + Cambridge state-funded continues
• October 2024 Tyler-College Board cybersecurity education initiative continues (resident cyber safety, SEA 472 adjacent)

🏗️ ARCHITECTURE — Five-layer stack

flowchart TD
  GOV["🛡️ LAYER 1 — AI GOVERNANCE FRAMEWORK
MPH Office of Chief Data Officer · NIST AI RMF aligned
Pre-deployment AI Readiness Assessment Questionnaire
CPO grants State of Indiana AI Policy Exception
IOT will not approve Software Authorization Request without it
Vendor engagement is around SPECIFIED USE CASES"]

  GOV -->|gate| TIER2
  GOV -->|gate| TIER3A
  GOV -->|gate| TIER3B
  GOV -.unsanctioned.-> SHADOW

  TIER2["🎯 LAYER 2 — SANCTIONED PRODUCTIVITY
Microsoft 365 Copilot · GPT-4 family
Word · Excel · PowerPoint · Outlook · Teams · OneDrive
Microsoft Graph context · tenant data isolation
SOLE sanctioned day-to-day AI · OTHERS EXCLUDED"]

  TIER2 --> USERS[IDOE staff productivity:
email drafting · doc generation · data summaries
meeting summaries · Power BI Q&A]

  subgraph SANDBOX["🧪 LAYER 3 — EXPERIMENTAL SANDBOXES"]
    TIER3A["AWS Bedrock
Claude (Anthropic) · Llama (Meta) · Mistral · Titan (Amazon)
AI21 · Cohere · Stability · Nova
Knowledge Bases (RAG) · Agents · Guardrails
VPC endpoints · IAM · FedRAMP eligible"]
    TIER3B["Azure AI Foundry
(formerly Azure AI Studio · rebranded 2024)
Azure OpenAI: GPT-4o · o1 · o3 · Phi-3
Model catalog: Llama · Mistral · custom
Prompt Flow · Content Safety · Evaluations
AI Foundry Agent Service · Copilot Studio"]
  end

  TIER3A --> TIER4
  TIER3B --> TIER4

  TIER4["🤖 LAYER 4 — AGENTIC R&D
Multi-step autonomous workflows
Tool-use against IDOE systems (Ed-Fi · LVIS · Choice Portal)
Likely frameworks: Semantic Kernel · AutoGen · LangChain
Human-in-the-loop checkpoints
This is the frontier — where greenfield exists for partners"]

  SHADOW["🌒 LAYER 5 — SHADOW AI (acknowledged)
Staff experimenting outside work
Commercial ChatGPT · Claude · Gemini · others
Ungoverned · no formal sanction
Real risk + real signal of demand"]
      

🛡️ LAYER 1 — Governance Framework (the gate)

• Who runs it: MPH Office of the Chief Data Officer (Pete Miller CDO since Jan 2025) + State Chief Privacy Officer · backed by IOT enforcement
• Framework: NIST AI Risk Management Framework (NIST AI 100-1) alignment
• Process for every vendor/use case:
  1. Agency files AI Readiness Assessment Questionnaire with MPH (or Out-of-Scope Affirmation Form if not using AI features)
  2. MPH AI Review Team scores: Low / Moderate / High Risk · High-Risk = full team review
  3. CPO grants State of Indiana AI Policy Exception
  4. IOT approves Software Authorization Request only with exception in hand
  5. Just-in-time (JIT) notice required at point of user interaction · CPO-approved
  6. Annual reassessment or upon "significant change" (policies, processes, system merges, accessibility, processing changes, output scope)
• Required documentation: executed contract · system T&Cs · data flow diagrams · executed Data Sharing Agreements
• Vendor implication: "Engage agencies around specified use cases" — generalist pitches will fail · specific use case + risk tier + JIT pattern + DSA-ready posture wins

🎯 LAYER 2 — Microsoft 365 Copilot (the sanctioned daily tool)

• Status: The ONLY sanctioned AI tool for day-to-day staff use · explicitly to the exclusion of other AI platforms
• Backend: Microsoft 365 Copilot · GPT-4 family models · Microsoft Graph context
• Surfaces: Word (drafting/rewriting) · Excel (formula/analysis assistance) · PowerPoint (slide gen) · Outlook (email summaries/drafts) · Teams (meeting summaries, action items, transcript Q&A) · OneDrive (doc Q&A) · plus Copilot chat over Microsoft Graph
• Tenant isolation: All queries stay within Indiana tenant boundary · no training on customer data · regional data residency
• Audit logging: Available via Microsoft Purview
• Strategic implication: Vendors pitching "AI productivity tool" lose to Copilot every time · don't compete with Copilot · build ON TOP of it (via Copilot Studio, plugins, connectors) or AROUND it (specialized use cases Copilot can't handle)

🧪 LAYER 3 — Bedrock + Foundry Sandboxes (the experiment surface)

🤖 LAYER 4 — Agentic R&D (the frontier — where greenfield lives)

• Posture: Limited internal experimentation underway beyond Copilot, on the agentic end of the spectrum. Greenfield territory.
• What "agentic" means in this context: Multi-step autonomous workflows · LLM calling tools (APIs, databases, file systems) · stateful task execution · scheduled/triggered runs · human-in-the-loop checkpoints
• Likely framework choices (inferred from sandbox availability):
  • Microsoft Semantic Kernel — natural choice given Azure/Copilot alignment
  • AutoGen (Microsoft Research) — multi-agent conversation framework
  • Azure AI Foundry Agent Service — managed agent runtime
  • Agents for AWS Bedrock — action-group-based agentic workflows
  • LangChain / LangGraph — vendor-neutral, open source
  • Copilot Studio — low-code branded agent builder
• What agentic could do at IDOE (illustrative use cases):
  • Pull rosters from Ed-Fi ODS · cross-check enrollment anomalies · draft LEA outreach emails
  • Monitor LVIS 360 application queue · flag overdue files · suggest reviewer assignments
  • Auto-compile weekly SAMS-style briefings from Knowledge Hub announcements + GPS data shifts
  • Read Choice Portal submissions · validate against accreditation list · flag exceptions
  • Synthesize attendance data from EWIS + family contact attempts · draft Tier 2/3 intervention plans
  • Run quarterly Perkins V CAR pre-validation against InTERS data
• Greenfield reality: No mature internal playbook yet · this is where partners can demonstrate value · IDOE wants to experiment but needs proven patterns

🌒 LAYER 5 — Shadow AI (acknowledged but ungoverned)

• What: Individual staff using consumer ChatGPT / Claude / Gemini / Copilot Pro / Perplexity from personal devices, outside the sanctioned tenant
• Why it happens: (a) Copilot doesn't cover every use case · (b) sanctioned governance is slow · (c) curiosity + frontier-tracking
• Risk: Sensitive content (draft policies, student data inadvertently included, FERPA-relevant emails) leaving the controlled tenant · prompt history retained by consumer vendors · model training on personal-account inputs (varies by vendor TOS)
• Real signal: Indicates unmet need · use cases that could be formalized through Bedrock/Foundry layer
• Opportunity for partners: Identify common shadow-use patterns → propose sanctioned versions running on Bedrock/Foundry → satisfy MPH governance

📊 STRATEGIC IMPLICATIONS for partners / vendors

🎯 The five-layer reality of IDOE's current AI posture

1. A statewide AI governance framework (administered by MPH) gates every agency-vendor engagement around specific, defined use cases.
2. IDOE has sandbox access to both AWS Bedrock and Microsoft Azure AI Foundry for experimentation.
3. Microsoft 365 Copilot is the sole sanctioned day-to-day AI tool for IDOE staff productivity.
4. Limited agentic experimentation is underway beyond Copilot — early-stage R&D, not yet in production.
5. Unsanctioned individual use of commercial AI tools (the "shadow AI" tier) is acknowledged as a real signal of unmet demand.

🧩 HOW THIS CONNECTS TO THE REST OF THE STACK

flowchart LR
  EdFi[Ed-Fi v6.1 ODS
student/staff data]
  LVIS[LVIS 360
educator credentials]
  Choice[Choice Portal
voucher data]
  PSP[PowerSchool SP
IEP data]
  GPS[GPS Dashboard
17 indicators]
  MPH_Gov[MPH AI Governance
NIST RMF gate]

  EdFi -.read via API.-> AGENT[Layer 4 Agent on Bedrock/Foundry]
  LVIS -.read.-> AGENT
  Choice -.read.-> AGENT
  PSP -.SPED-aware.-> AGENT
  GPS -.indicators.-> AGENT
  MPH_Gov -->|approved use case| AGENT

  AGENT -->|drafts| Brief[Weekly Briefing Draft]
  AGENT -->|flags| Anomaly[Data Anomalies]
  AGENT -->|composes| Outreach[LEA Outreach Email]
  AGENT -->|monitors| Queue[License/Application Queues]

  Brief -.human-in-loop.-> Staff[IDOE Staff Review]
  Anomaly -.human-in-loop.-> Staff
  Outreach -.human-in-loop.-> Staff
  Queue -.human-in-loop.-> Staff

  Copilot[Microsoft 365 Copilot] -.day-to-day.-> Staff
      

🛣️ THE OPPORTUNITY WINDOWS

• Formalize shadow-AI use cases → propose sanctioned versions on Bedrock/Foundry · satisfy MPH governance
• RAG over IDOE knowledge bases — SAMS memos, Knowledge Hub Confluence (idoe.atlassian.net), PowerSchool SP release notes, Cambium Policy Manual, WIDA guidance, accommodation crosswalks — these are scattered and under-indexed
• Agentic data-quality workflows over Ed-Fi ODS · attendance/IEP/EL anomaly detection
• Multi-document synthesis for IDOE staff briefings (the Secretary's SAMS messages are weekly · could be agent-assisted)
• Cross-system query agents — Ed-Fi + LVIS + Choice + InTERS in single natural-language pull (currently requires manual cross-portal navigation)
• LEA-facing: tools that help LEAs interpret their own GPS / EWIS / Attendance Insights data — democratizing data access is a stated direction at the state level.

⚠️ LIMITATIONS / OPEN QUESTIONS

🛣️ ROADMAP & SIGNALS

• Continued Copilot expansion across IDOE staff (Microsoft typically pushes Copilot Studio next)
• Bedrock + Foundry will be where partner pilots run — vendors should propose work IN these environments, not against them
• MPH AI Policy 2.0 (SB 150 AI Task Force) likely strengthens governance · new compliance touchpoints
• Ed-Fi Summit 2025 closing plenary theme — "AI, Data Standards, and Student Success," delivered by Dr. Keller — signals the direction of IDOE's agentic R&D
• Connection to 2023 IES SLDS grant deliverables (CEDS alignment, EPP feedback pilot) — natural pull-through for agent-assisted analytics
• Likely 12-24 month horizon: first production agentic deployment in IDOE-internal use case · partner pilot programs · expanded shadow-AI formalization

🏆 THE 5 PILOT PLATFORMS

📊 PILOT FINDINGS (Aug 2024 Final Report)

• 625 teacher survey responses out of ~2,500 with access (~25% response rate)
• ~50% used platforms weekly+
• 53% rated impact "positive" on student learning + own teaching practice
• 62% found vendor training adequate — 38% inadequate (notable gap)
• Primary use cases: lesson planning · differentiation (especially ELL + SPED) · rubric/assessment generation · 1-on-1 tutoring/feedback
• Reported friction: UX bugs · poor microphone/speech recognition (Amira + Khanmigo voice features) · AI hallucinations · content gaps in non-tested subjects

💰 DIGITAL LEARNING GRANT (ongoing)

• $50K cap per district · competitive · annual
• Eligible: AI platforms · game-based learning · VR/AR projects · digital intervention tools
• Priorities: literacy · math · intervention · career pathways · AI/data literacy
• ~45 districts/charters in 2023 cycle · cycles continued
• 2026 application closes April 6, 2026
• Some districts use Digital Learning Grant to continue Khanmigo/MagicSchool — but no guaranteed continuity (competitive, annual)
• Separate PD grant for digital-learning leads (>50% time)

📋 IPS AI POLICY (June 2025 — model framework)

• Indianapolis Public Schools school board approved June 2025
• Yearlong staff-only pilot with 20 staff (Phase 1 2024-25)
• Staff-only acceptable uses: drafting emails/newsletters · data summaries · lesson planning · low-risk repetitive tasks
• Does NOT yet authorize student-facing AI
• Requires district-approved (licensed) AI tools only — no shadow AI
• Creates AI Advisory Committee (administrators + teachers + tech + legal)
• Explicit FERPA + equity/bias safeguards
• Phase 2 (2025-26): Google Gemini at $177/user (negotiated down from list)
• Referenced by other Marion County township districts as model

🛒 ESCI COOPERATIVE PURCHASING MECHANICS

• Indiana has 9 regional Educational Service Centers (ESCs)
• ESCI = consolidated cooperative of all 9 ESCs
• Exercises group-purchasing authority under IC 5-22-25 (cooperative purchasing statute)
• Competitively contracted with MagicSchool on behalf of all member districts
• LEAs execute PO against ESCI master agreement — no individual RFP/bid
• 25% institutional discount through June 30, 2026
• Cleanest existing example of statewide AI vendor consolidation in IN — but sits at ESC level, NOT IDOE-state level

⚠️ LIMITATIONS

🛣️ ROADMAP

• Digital Learning Grant cycles confirmed through 2026-27 award year
• Possible state-level consolidated procurement post-2026 if outcomes consistent
• Stronger IDOE AI guidance plausible — Secretary Jenner has publicly emphasized human-in-the-loop guardrails for classroom AI
• MPH State AI Policy may extend to LEAs — most realistic vector for binding statewide rules (Braun executive posture)
• Khan Academy IN-aligned ELA G9-10 (2025) likely expands subject coverage if adoption holds
• June 30, 2026: MagicSchool-ESCI 25% discount expires — key inflection point
• IPS Phase 2 results (2025-26) as model for other large IN districts · Google Gemini at $177/user benchmark
• MagicSchool scaling via ESCI: 31,000+ Indiana educators reported on platform (Q1 2026) — the ESC channel is now the dominant statewide AI distribution vector outside the IDOE Digital Learning Grant

🏗️ ARCHITECTURE

flowchart LR
  Family[Family with eligible 4-year-old]
  EEC[Early Ed Connect
brighterfuturesindiana.org
Early Learning Indiana]
  Elig[Eligibility check
FSSA rules]
  Match[Provider match]
  Provider[Pre-K provider
centers + family child care]
  Conduent[Conduent provider portal
agreements · attendance · reimbursement]
  FSSA[FSSA OECOSL
policy + appropriation]
  IDOE_K[IDOE K-12 entry SY 2027-28+]

  Family --> EEC --> Elig --> Match --> Provider
  Provider --> Conduent --> FSSA
  Provider -.kindergarten transition.-> IDOE_K
      

🔗 INTEGRATION WITH K-12 ATLAS

• Kindergarten readiness data does not currently flow into Ed-Fi ODS at the individual-student level — transition is largely on the kindergarten teacher receiving the child.
• Build Learn Grow (the federal CCDBG-funded child care voucher program) shares Conduent infrastructure with On My Way Pre-K — same vendor, related but distinct program.
• Brighter Futures Indiana Data Center publishes aggregated counts but not individual-child longitudinal records — Early Ed Connect is the operational system, the Data Center is the public reporting layer.

🛣️ FORWARD-LOOKING

• Growing legislative attention to pre-K to K-12 longitudinal data linkage — natural place for INK SLDS expansion if the policy demand surfaces.
• Conduent contract for early childhood admin is the procurement to watch if pre-K to K-12 integration becomes a state priority.
• Documented gap: no individual-student-level handoff between FSSA's pre-K data and IDOE's K-12 systems. A future SLDS expansion or modernization initiative could address this.

🏗️ THE LAYERS — who covers what

flowchart TD
  IOT[Indiana Office of Technology · IOT
State SOC · serves executive-branch agencies]
  IDOE_Cyber[IDOE agency systems
inside IOT perimeter]
  K12SIX[K12 SIX · national K-12 ISAC
Essential Protections 2026
District Self-Assessment]
  MSISAC[MS-ISAC · CIS
national municipal cyber · K-12 included]
  Districts[Districts · IT departments
varying capacity · varying tools]
  CyberHub[Indiana Cybersecurity Hub
state-level public awareness]

  IOT --> IDOE_Cyber
  K12SIX -.framework.-> Districts
  MSISAC -.threat intel.-> Districts
  CyberHub -.guidance.-> Districts
  Districts -.no consolidated SOC.-> NoMonitor[No statewide K-12 SOC]
      

🔍 WHAT EXISTS AT THE STATE LEVEL

• IOT State SOC — operational, 24/7, serves executive-branch agencies. IDOE's own agency stack is inside the perimeter. District systems are not.
• Indiana Cybersecurity Hub — public awareness layer with K-12 specific guidance, but advisory only, not operational.
• IES SLDS grant requirements — federal funding for the LINK Initiative comes with cybersecurity controls IDOE must maintain on its grant-funded data systems. Documented in grant award terms.

🔍 WHAT DISTRICTS USE (varies)

• K12 SIX framework — the de facto K-12 cyber maturity baseline. Free essentials series + paid membership tiers. Released 2026 essentials in Q1.
• MS-ISAC — free membership for U.S. SLTT (state, local, tribal, territorial) entities including school districts. Threat intel feeds + Albert IDS sensors.
• CIS Controls — most-cited control framework at district level.
• Vendor-specific tools — Microsoft Defender / Google Workspace security / district-procured MDR services. Vendor selection is district-by-district.
• ESC of Indiana (ESCI) — some regional cooperatives provide shared cyber services to member districts; coverage is uneven.

⚠️ THE STRUCTURAL GAPS

🛣️ FORWARD-LOOKING

• Possible state-level K-12 cyber framework if attention follows a high-profile district incident — Indiana would be roughly mid-pack relative to other states in maturity if it pursued one.
• IOT capacity to extend SOC services to opt-in districts is a natural state-level lever, though no public announcement of this exists.
• ESCI / regional co-op shared services are the most realistic near-term scaling vector for districts without internal cyber capacity.
• K12 SIX 2026 essentials + District Self-Assessment provide an off-the-shelf baseline IDOE could endorse without building from scratch.